Privacy Policy

Last Updated: 2026

W&M Billing LLC (“we,” “our,” or “us”) is committed to protecting the privacy and security of all information shared with us. This Privacy Policy explains how we collect, use, and safeguard information when you visit our website or contact us for services. For HIPAA‑specific protections, please see our HIPAA‑compliant practices.

1. Information We Collect

We may collect:

Contact information you provide (name, email, phone number, practice details)

Messages submitted through our website or email

Basic technical data such as IP address, browser type, and pages visited

We do not collect or store Protected Health Information (PHI) on this website.

2. How We Use Your Information

We use information to:

Respond to inquiries and consultation requests

Provide details about our services

Improve website performance and security

Meet legal or regulatory requirements

We do not sell or share your information with third‑party marketers.

3. HIPAA & PHI

If you become a client, any PHI shared with us is protected under HIPAA.

We follow strict billing standards and compliance protocols, including secure communication, encryption, and Business Associate Agreements (BAAs) where required.

PHI is handled only through HIPAA‑secure systems—not through this website.

4. Information Sharing

We may share information only when necessary to:

Provide billing services

Work with HIPAA‑compliant vendors (e.g., clearinghouses, EHR systems)

Comply with legal obligations

We do not share information with unrelated third parties.

5. Data Security

We use administrative, technical, and physical safeguards to protect your information, including encrypted communication and secure storage practices. While no system is perfect, we take every reasonable measure to maintain confidentiality and security.

6. Cookies & Website Analytics

Our website may use basic cookies for functionality.

We do not use advertising or tracking cookies.

7. Your Choices

You may request access to, correction of, or deletion of non‑HIPAA website information.

HIPAA‑regulated rights are governed by federal law and your provider’s Notice of Privacy Practices.

8. Updates to This Policy

We may update this Privacy Policy periodically. The “Last Updated” date reflects the most recent revision.

9. Contact Us

For questions about this Privacy Policy or our privacy practices:

W&M Billing LLC

Email: info@wmbilling.org

Ph: 812-302-2682

Fax: (812) 814-9707